ABOUT THE POSITION: Under general direction, the incumbent in this classification is expected to possess considerable expertise in legal procedures and must exercise considerable tact, discretion, and sound independent judgment in the performance of duties with a relatively high consequence of error. Candidate will serve as a central information point within a division to facilitate administrative communication.
LEVEL OF WORK: The incumbent will apply an in-depth or broad understanding of an extensive body of legal rules and procedures concerning legal office protocol and management, processes and rules governing administrative, criminal, and civil proceedings; and technical or specialized program information, regulations, procedures, and policies related to an assigned legal support function. The incumbent will learn to perform expert-level legal support and clerical work found in the work area. The Legal Office Professional Senior is distinguished from classification in the LOP series by its focus on performing specialized, confidential, and highly responsible legal support services. Employees are assigned specific ongoing work assignments and may be assigned to one or more attorneys.
Examples of Duties
Prepare legal documents that require procedural research on questions relating to the assignment
Apply knowledge of California’s legal practice and procedures for specialized law to support an attorney on complex legal processes
Provide an advanced level of support to assigned attorneys on complex legal processes
Provide integration of different software to prepare documents for specific office needs
Retrieve and convert data into graphic form and incorporate that data into the text of a report
Communicate complex and technical information to a wide range of individuals in a manner that fosters understanding
Correct and coach others in oral and written communications
Prepare complex business communications, write clear and concise documentation, edit and proofread legal and other documents
Facilitate effective collaboration with attorneys, co-workers, partners, and customers
Work with problem-solving teams, and develop and implement solutions to current and anticipated processing problems
Interpret policy and legal codes and procedures when making decisions
Work with challenging people in various situations, apply tact, sensitivity and diplomacy in stressful situations
Apply business math concepts including quantitative formulas, ratios, proportions and equations
Employment Standards
Three years of legal office professional or legal clerical experience, two years of which were at the journey level, or the equivalent, AND mastery of the following job-related LOP I, II, and Senior competencies are required upon entry to this class for successful performance of essential functions and for demonstration of the County’s ACE values.
Legal Office Professional Senior Competency Requirements:
Knowledge of civil litigation, including subject matter, jurisdiction, personal venue, pleadings, parties to litigation, pre-trial, trial, and post-trial
Knowledge of criminal litigation, including Constitutional restraints on investigation stage, Bill of Rights, and overview of a criminal proceeding
Knowledge of criminal and civil court processes and procedures, including differences in calendaring and scheduling
Knowledge of advanced legal terminology and concepts, jargon and abbreviations
Knowledge of California’s legal practice and procedures for specialized law (e.g., criminal law, probate, adoptions, civil litigation, conservatorships and guardianships, workers’ compensation)
Skill to prepare complex and/or uncommon legal forms
Skill to support an attorney through process, investigation, discovery, and trial preparation
Skill to locate and verify citations from legal publications, databases, and court decisions
Skill to recognize changes in codes and procedural requirements that will affect rules and procedures related to legal office practices
Skill to use Microsoft Word to create tables and insert objects into Word documents; format paragraphs, organize pages and create styles; create document references, insert table of contents and index; perform mail merges; create charts, work with worksheets and insert bitmapped graphics into word documents
Skill to use PowerPoint to create a presentation from a template, wizard, or existing slides; make layout changes; work with text boxes and text; import text; work with graphics; create tables; and use bullets, auto numbering, slide transitions, animation, and speaker notes
Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com.
County of Santa Barbara
1226 Anacapa Street
Santa Barbara, CA 93101
Website: https://www.governmentjobs.com/careers/sbcounty
Closing Date
8/21/2023 5:00 PM PST