Legal Secretary I

JOB DESCRIPTION: The purpose of this position is to provide legal support, trial preparation and coordination of information and data entry into various case management systems for prosecutors and team leaders related to warrant applications, traffic, misdemeanor, felony, and civil cases. This position may telecommute occasionally.

Enters warrant applications, opens cases, and closes cases in case management systems. Enters various confidential information relating to prosecution.
Scans or uploads all documents, photographs, videos, and other electronic media into case management systems.
Prepares, transcribes, and edits legal documents to be used in trials and legal proceedings.
Electronically files documents with the court through the Missouri Case.net system.
Orders, retrieves, subpoenas, reviews, scans, uploads, and redacts confidential information and documents including but not limited to criminal histories, warrant applications, medical and scientific records, photos, videos, and assessments.
Reviews and troubleshoots the viewing of electronic media for all staff and prosecutors. Contacts places of origin for electronic media to troubleshoot the viewing of media for use in prosecution.
Prepares court and hearing schedules. Maintains and coordinates calendars. Checks trial dockets, enters and tracks dates for trials, hearings, court announcements, and other proceedings.
Prepares discovery and meets with law enforcement officers and defense attorneys when necessary.
Verifies all discovery has been ordered/received and sent to defense attorneys.
Sends transcripts to witnesses for signatures or corrections. Provides witnesses with proper information necessary to prepare for trial. Calls off witnesses when necessary.
Runs and reviews criminal histories and other information using REJIS, CJIS, MULES, DWITS, ACOM, and other electronic systems. Enters DWI information into DWITS. Orders certified records/priors and authenticated priors.
Schedules depositions.
Creates, files, organizes, scans, and retrieves files from various locations in the office, archives, and numerous data bases. Shreds files, documents, and electronic media.
Trains other staff as needed. Instructs staff in the operation of various computer systems. Prepares instructional materials for staff.
Answers and directs incoming telephone calls as appropriate.
Maintains and coordinates calendars.
Backup for receptionist, including telephone and public windows.
Accepts, processes, and applies payments for restitution and delinquent tax.
Opens, files, and takes appropriate action on delinquent tax cases, garnishments and restitution matters.
Generates restitution/collection correspondence to defendants and victims.