Assistant Finance Officer

The Oklahoma Indigent Defense System (OIDS) is the statewide public defender agency which provides legal representation to indigent clients throughout the State of Oklahoma, with the exception of Oklahoma and Tulsa counties.

OIDS is currently seeking a full-time Assistant Finance Officer in the Executive Division in our Norman office.

Basic Purpose

Assistant Finance Officer will assist in responsibilities related to purchasing, accounting, reporting, reconciliation, and all other aspects of fiscal management for the agency. The ideal candidate will be highly organized; detail oriented; customer oriented, including internal customers; self-motivated with the ability to respond to changing priorities, meet tight deadlines with quick turnarounds and work collaboratively; proficient in Microsoft Excel, Word, SharePoint, Adobe Acrobat, Adobe Sign, and ERP platforms such as PeopleSoft.

Typical Functions

Job duties will include (but are not limited to) the following:

Coordinating all IT purchasing for the agency.
Reviewing and approving purchase request.
Preparing ePros, purchasing orders, and change orders within PeopleSoft.
Managing various service contracts.
Holding an agency procurement card and making purchases in accordance with purchasing rules.
Editing procurement card purchases within Works.
Reviewing AP invoices against the contract to verify validity.
Travel arrangements for various divisions within the agency.
Other duties, as assigned.
Level Descriptor

Positions may be filled at Levels I - IV, depending on candidate experience.

Salary commensurate with qualifications and agency salary schedule.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills and Abilities required at this level include knowledge of generally accepted accounting principles and theories; of financial statements and reports; of accounting ledgers and journals; and of computer technology related to accounting systems. Ability is required to prepare basic financial statements and reports; to review and analyze financial information; and to maintain routine accounting data in appropriate ledgers and journals.

This position requires a Certified Procurement Officer certification from the Office of Management and Enterprise Services (OMES). Preference will be given to candidates who already possess this certification.

Education and Experience

Level I: 5 + years of relevant state finance experience; OR Bachelor’s degree in relevant field of study and 3+ years of state finance experience
Level II: Meets minimum experience requirements of Assistant Finance Officer I, 3+ years additional relevant state finance experience
Level III: Meets minimum experience requirements of Assistant Finance Officer I, 5+ years additional relevant state finance experience
Level IV: Meets minimum experience requirements of Assistant Finance Officer I, 7+ years additional relevant state finance experience

Benefit Highlights

The Oklahoma Indigent Defense System provides a comprehensive benefits package designed to support our employees and their dependents. Benefits Include:

Generous state paid benefit allowance to help cover insurance premiums
Wide choice of insurance plans with no pre-existing condition exclusions or limitations
Life/Supplemental Life/Dependent Life/Disability insurance plans
Flexible spending accounts for health care expenses or dependent care
Employee assistance program and health/fitness programs
15 days of vacation and 15 days of sick leave the first year for full time employees (amounts increase with years of service)
11 paid holidays
Retirement Savings Plan with a generous match
Longevity Bonus for years of service
Method of Application

Interested applicants are encouraged to provide letter of interest and resume with their online application.

All Sources: Applicants without previous state service, with previous state service but not currently employed by a state agency, OR currently in trial period status, must apply through the Workday online External Listings applicant system (State of Oklahoma Careers – https://okgov.wd1.myworkdayjobs.com/okgovjobs).
Current State of Oklahoma Employees: Must apply for open positions through their Workday account: https://www.myworkday.com/wday/authgwy/okgov/login.htmld. After logging into Workday, go to Menu > Careers > Find Jobs – Internal State of Oklahoma.